Council of Deans Business Meeting, February 27, 2011, Savannah, GA

doi:10.5688/ajpe7510S19

Call to Order

Chair J. Chris Bradberry called the meeting to order at 3:20 p.m.

Chair's Comments

Chair Bradberry welcomed Council members. One of the Council's goals has been to enhance communications and this has been accomplished through the e-communication vehicle “COD Connection”, which is co-edited with Dave Forbes. Deans are encouraged to suggest topics to be addressed in future issues. Another goal has been to look at ways deans’ development could be enhanced through association activities.

It has been determined that a quorum is present based on delegates who have signed in.

Transitions in leadership at our member institutions:

Henry Lewis III has assumed responsibility as President and CEO of Florida Memorial University in Miami Gardens, Fla, effective February 1, 2011. Professor Seth Ablordeppey, formerly at Florida A&M University, has been named Interim Dean.
Jerry Bauman now serves as Interim Vice Chancellor for Academic Affairs and Provost at the University of Illinois at Chicago. Professor Steven M. Swanson was appointed Interim Dean for the College of Pharmacy.
Mark Zabriskie was appointed Dean at Oregon State University on September 1, 2010.

Congratulations to the following colleagues whose institutions selected them as deans after serving in an interim dean capacity.

Paul S. Cady, Idaho State University
Mary J. Ferrill, Palm Beach Atlantic University
Miriam A. Mobley-Smith, Chicago State University
Wanda T. Maldanado, University of Puerto Rico

Congratulations to the following new interim deans.

Stephen W. Durst, Ferris State University
Marianne McCollum, Regis University
Pierre Zalloua, Lebanese American University

Congratulations to the following deans at emerging schools.

Barry Bleidt, Dean, Midway College
Philip J. Medon, Dean, Manchester College
Ruth E. Nemire, Fairleigh Dickinson University Medco School of Pharmacy

Please send any additional changes in deans and associate deans positions to lmaine{at}aacp.org

Chair Bradberry reported that ALFP application deadline has been extended to March 14. Members are reminded to verify that school/college delegate information is up to date by reviewing AACP website under Governance/House of Delegates. Contact AACP staff to make changes.

The University of Southern Nevada will officially become Roseman University of Health Sciences on July 1, 2011.

Newly elected COD Officers include: Joe Dipiro, Chair-Elect, Susan Meyer, Secretary, Representative to Administrative Board Natalie Eddington. Congratulations also to COD member, Lyle Bootman, elected to serve as AACP President in 2012-13.

Report of the Secretary – Daniel Robinson

The minutes of the Council of Deans Business Meeting at the July 2010 Annual Meeting have been published in the American Journal of Pharmaceutical Education (Volume 74 Supplement) and are available on the AACP website.

Moved and accepted

Report of the Immediate Past Chair on the Board of Directors Activities – Pat Kroboth

The Board last met in November and will meet again at the conclusion of this meeting. Association finances are strong due to better than predicted projections for PCAT, PharmCAS and meeting revenues. There was also a clean audit for fiscal year 2011. The PharmCAS contract is up for renewal and is being renegotiated with our technology partner Liaison International.

The Assessment and Accreditation Management System (AAMS) launched November 1' 2010 with live training sessions. Schools have been invited to participate based on the timing of their next accreditation visit.

Atypon was selected as the new vendor for e-Publishing for AJPE to improve functionality.

The Global Alliance for Pharmacy Education (GAPE) was launched in September 2010. Discussions continue as to whether AACP should rejoin FIP.

IPPE/pre-APPE Core Performance Domains have been completed and approved by the Board and are now in the next stages of implementation with work being done by the Experiential Education Section and the Assessment SIG. These Core Performance Domains are now in the revised ACPE Guidelines 2.0 for Standards 2007.

The Board approved the addition of drug testing as an optional service in PharmCAS using Certify, which is the current vendor for criminal background checks.

The Board approved the SIG on Graduate Education.

Committee/Task Force Updates:

Nominations Committee – P.Kroboth (Chair)
- ○ Partial committee. If interested in running for chair-elect please notify P.Kroboth.
Resolutions Committee – D.Forbes (Chair)
- ○ Members: Ronald Jordan, Barbara Wells, Mark Zabriskie, Gireesh Gupchup - no resolutions.
Task Force on Dean's Development Priorities – L.Evans (Chair)
- ○ Charged with development of needs assessment for CEO Deans and Associate Deans. Task Force members include: Anne Lin, Dick Gourley, Becky Finley, Stephanie Gardner, George MacKinnon, and Kelly Smith. Survey was closed on Feb 18^th and preliminary data is being analyzed. 135 individuals completed the survey including 50 deans, 57 associate deans, and 20 assistant deans. Domains of Interest were: assessing programming at Annual and Interim Meetings; list serves for deans with shared interest; mentor assignments (matched with more senior administrators); career coach (outside of academic pharmacy); and administrative development seminars. Additional topics for development might include: internal management (use of advisory councils, succession planning, faculty incentives); topical issues (legal, political, advocacy); personal and professional development (5-year review, managing up, hiring strategies); financial (aligning budget with strategic initiatives, non-traditional revenue sources, developing business plans).
- ○ Opportunity for those who did not complete survey will be available at open session.
Joint Task Force (COD/COF) on Advocacy – W.Duncan
- ○ The task force has only started meeting. Charges: review and assess advocacy tool on AACP website, provide feedback on improvement of same, perceived low recognition/utilization of tools on website, how to increase member use of advocacy resources, and alternative means of delivering call to action messages. Please email if you have a particular interest in any of these areas.

New business

Chief Science Officer update – L. Maine
- ○ Active search mode for replacement for Ken Miller. Jordan Cohen is chairing the committee. Four candidates have been identified and we are currently conducting reference checks for the lead candidate. Position has changed to be more focused on research and graduate education. Leadership activities, which were formerly part of Ken Miller's profile, have been shifted to Buzz Kerr.
- ○ ACPE board new appointment cycle is beginning with official appointments to begin July 2012. Currently calling for interested individuals. Deadline August 2011.
Bob Day reported that Buzz Kerr has been honored as distinguished alumnus of the year from UCSF

Legislative update and advocacy – Will Lang

Stressed the importance of member involvement in implementation of the Affordable Care Act (ACA). Members need to share this information with AACP. CMS is moving very quickly and immediate action is needed. CMS strategic goals align with Institute for Healthcare Improvement triple aim: improving the individual experience of care; improving the health of populations; and reducing health care per capita costs.
Transitions of care to include ACO and medical home models. Most states have some integration with schools of pharmacy. A number of plans have incorporated pharmacists in improving drug therapy management.
Beacon Community Grants, an initiative of HHS, engage communities and regions to assist providers with the adoption and meaningful use of electronic health records. Shelly Spiro, Director of the Pharmacy e-HIT Collaborative, has an advisory group that includes pharmacists and faculty.
For information on improving the health of populations, see National Prevention and Health Promotion Strategy http://www.healthcare.gov/center/councils/nphpphc/draftframework_.pdf and Strategic Framework on Multiple Chronic Conditions http://www.hhs.gov/ash/initiatives/mcc/
United States Preventative Services Task Force is being formed. AACP has forwarded nominations.
Reduce healthcare per capita costs. Medicaid core quality measures. The Pharmacy Quality Alliance has been instrumental in developing core quality measures that will be incorporated into Medicaid language. For an additional resource see: Patient Centered Outcomes Research Institute http://www.gao.gov/hcac/patientcentered_outcomes.html
Federal agency initiatives. CDC – supportive of the Multiple Chronic Conditions framework and is moving toward holistic approach to disease management. This is not well received by disease specific organizations (e.g., diabetes, asthma, cardiac). Changing to community based need grants and health promotion grant programs. CDC needs to show outcomes from its investments. There is a strong message to local and state health directors to demonstrate the value of programs supported by the Prevention and Public Health Fund (represents research opportunities for pharmacy faculty).
HRSA, Health professions programs moving toward interprofessional core competencies. Looking at health professions education. Also interested in patient safety collaborative.
NIH – since private business is no longer interested in developing new drugs (because of risk and development costs) the NIH is creating a new institute to support drug development research.
AHRQ – continues to focus on health care quality improvement. Moving toward a more holistic approach. Looking at comparative effectiveness research that moves from clinical strategies to effectiveness of care delivery strategies. Patient engagement research is needed. Practice-Based Research Networks (PBRN) will become more important because “this is where transformation takes place”.
In response to a question by C. Bradberry, “what do we need to do when we return [home] to get involved in ACOs based on Tony Rodgers comments in CEO deans session. W. Lang's response: Take best practices and scale them up to national level.
Frank Ascione pointed out SBIR opportunities in health behavior-related models. Sees this as an opportunity for schools and research programs.

Cecelia Plaza reported that the 2011 AACP Institute – “Cultural competency beyond race and gender” will be held at the Dulles Hyatt, May 22-25. Topics include disability and LGBT issues. Registration opens second week of March.

PharmCAS Update – Jennifer Athay

95 of 120 schools participating. New schools listed (on slide). Benefits include free participation and free software. Pharmacy is only profession that gets software free. Goal, provide electronic system that lets your staff focus on students. Data is the most important benefit. Aggregate data is valuable. Centralized drug screening service and background check services are currently available. Applicant pool data shows that numbers are at the same level as last year. Overall, 5 applications are processed from each applicant. All schools rate PharmCAS service as either good or excellent.
Changes: Application fee $150 for first and $50 for second, third, etc. Extra cost covers background check. Students will need to pay for drug screening. IPEDS reporting on race/ethnicity has been changed. SSN has been removed from application. DOB is a required field. Will be paperless by 2012.
Question regarding eligibility to participate in PharmCAS. When in pre-candidate status schools must pay for service whereas full member schools are free. A member of the COD raised objection to allowing participation for those in pre-candidate status.
Reapplicants to PharmCAS are now able to roll over application so that all coursework does not have to be reentered.
A fee waiver program was applied to 530 applicants during this cycle, which applies to the initial $150 fee for socioeconomically eligible candidates based on need.
Reference writers can now upload references electronically.
Additional features under development: May incorporate plagiarism software to check essays. Immunization tracker. Mobile site for PharmCAS for students to verify status on smart phones.

ACPE session will take place tomorrow followed by dean's open forum.

Jennifer Athay – Asked deans to consider admissions process and dates for letters of acceptance. Students are being forced to submit multiple deposits. This could be reduced if one or two dates for offers were agreed upon.