Council of Faculties Business Meeting, July 28, 2014, Grapevine, Texas

Call to Order

Chair Robin Zavod (Midwestern-Chicago) called the meeting to order at 1:40pm in the Texas Ballroom C, Convention Center at the Gaylord Texan Hotel in Grapevine, Texas on Monday, July 28, 2014.

Preliminary Quorum Committee Report

Quorum committee member Lori Duke (Georgia) reported that 44 institutional members were needed for a quorum and roughly 72 regular institutional members of the Association were present, constituting a quorum.

Report of the Chair

Chair Zavod welcomed members and recognized and thanked those who volunteered and/or served on committees and task forces on behalf of the COF. She reported that she encouraged the committee and task force chairs to submit their work as posters or special sessions for this meeting.

Chair Zavod thanked the COF Administrative Board as well as Cecilia Plaza (AACP representative). Chair Zavod introduced the COF Administrative Board: David Zgarrick (Immediate Past Chair; Northeastern), Jennifer Trujillo (Secretary; Colorado), Steven Scott (Chair-elect; Purdue), and Cecilia Plaza (AACP representative). She reminded the COF that her year as Chair followed the theme “Unearthing our Treasures” and the reports of the committees and task forces will demonstrate the work done by the COF related to this theme.

She reminded members that the survey to provide input into the ACPE Standards revision is open.

Report of the Secretary

Jennifer Trujillo reported that the minutes of the 2013 COF Annual Business Meeting held on July 15, 2013 in Chicago, Illinois are available via download from the COF webpage under governance on the AACP website. She also reported that the committee reports for this meeting as well as the Report of the Chief Science Officer Vincent Lau are all available on the COF webpage. After the quorum committee confirmed that a quorum had been met, the minutes were received and approved.

Report on Board of Directors’ Activities from COF Immediate Past Chair

David Zgarrick presented the following highlights of the Board of Directors (BOD) meeting.

• • AACP’s finances are strong with a balanced FY14 yearend. Student generated revenues are lower than in previous years, but individual membership is growing, meeting revenue is robust and expenses are being managed to achieve the Association’s financial targets. The long term and endowed funds are topping $6.5 million.

• • The prototype of Mimycx, the educational game for inter-professional learning will be alpha and beta tested soon for release in early 2015. More information about the game, including plans for faculty development programming will be shared with members in the months ahead.

• • There are plans for rebuilding the Assessment and Accreditation Management System (AAMS) such that by summer 2015 those with Fall 2016 accreditation visits by ACPE will have the system mapped to Standards 2016 to use during the self-study process. AACP continues to collaborate with ACPE on the design and management of AAMS.

• • A new member service will launch soon. AACP will call for interested members to be part of a consulting service and speakers bureau. Diverse areas of expertise will be included in this service which is designed to help all member schools navigate changes in pharmacy education, including the new accreditation standards.

• • The BOD met with ACPE leaders on Friday to discuss several current issues. The working group on standards revision will provide an interim report on identified aspects of the draft standards that are unclear or perhaps not appropriate. Final input to ACPE will reflect what was discussed from members at the open hearing sessions as well as from written submissions and the results of the survey that will be open for member comments through the first week of August.

• • The Board endorsed the Pharmacists’ Patient Care Process model developed by the Joint Commission of Pharmacy Practitioners. By incorporating the 5 step process into our curricula in as many places as possible, our graduates will enter practice better equipped to deliver patient care services more consistently and effectively.

• • The Council of Faculties presented two new recognitions for approval by the Board; beginning in 2015 eligible members will be recognized as Distinguished Teaching Scholars in recognition of their contributions to the Scholarship of Teaching and Learning. The second recognition will identify promising individuals earlier in their careers as Emerging Teaching Scholars. Details for both programs will be distributed in the early fall.

• • The second Institute of Medicine Anniversary Pharmacy Fellow has been selected; Steven Smith from the University of Florida will begin his 2 year fellowship in October. He follows Sam Johnson from Colorado who has made a remarkable contribution to the IOM the last 2 years, especially focused on his clinical work in pharmacogenomics. AACP continues to accept contributions from both individuals and institutional members for the IOM Fellowship endowment.

Committee Updates

• 1. Final Quorum Committee: Lori Duke reported that registered individuals representing 79 schools had signed in, constituting a quorum.

• 2. Faculty Affairs Committee: Andrew Traynor (Concordia) reported that the charges of the committee were large so the group was divided into 3 subcommittees. Dr. Traynor chaired the Criteria sub-committee, Kristin Janke (Minnesota) chaired the Evaluation sub-committee, and Mary Stamatakis (West Virginia) chaired the Logistics sub-committee. Dr. Traynor thanked Dr. Zavod and introduced and recognized members of his sub-committee. He reviewed the charges which were to: 1) Establish criteria for the designation of “scholarly teacher”, 2) Develop an application process including identification of the components of a standardized portfolio to be used for evaluation purposes, 3) Establish evaluation rubric and/or system that allows for meaningful evaluation of nominees at the national level, 4) Establish a sustainable process to identify individuals to evaluate nominee portfolios, 5) Develop logistics related to sustainable delivery of this designation, and 6) Provide recommendations for one or more sustainable roles that this group of scholarly teachers could assume within the academy (e.g., serve as evaluator for future applications). Dr. Traynor reported that the Board of Directors accepted the committee’s report and the Distinguished Teaching Scholar will be awarded at next year’s annual meeting. Dr. Traynor reviewed the work done by the Criteria sub-committee which included the components of the vision for the AACP “Teaching Scholar”. It will be a recognition for those engaged in scholarly teaching and scholarship of teaching and learning (SOTL). Dr. Traynor reviewed the criteria, which include 5 year membership in AACP, 10 years in pharmacy education, sustained and consistent scholarly teaching and efforts in SOTL and excellence in teaching. Dr. Janke presented the work done by the Evaluation Sub-Committee. The group completed a thorough literature search, defined important terms, outlined required components including narratives on scholarly teaching, SOTL, and documentation requirements. Their next task is to finalize the rubrics that will be used by the evaluation committee. Dr. Janke recognized the members of her sub-committee. Dr. Stamatakis presented the work done by the Logistics sub-committee which included the name of the award. The board chose “Distinguished Teaching Scholar”. She reviewed the self-nomination process, the annual review committee membership, timeline, and re-application process. Dr. Stamatakis recognized the members of her sub-committee. Potential roles of awardees within the academy and remaining work still to be done were also discussed. The report was accepted.

• 3. Resolutions and Standing Rules Committee: Adnan Dakurri (Ferris State) recognized members of the committee. He reported that the committee is bringing forward proposed changes to the COF Standing Rules to put the term of COF Secretary in line with the other Councils. Dr. Trujillo reviewed the voting eligibility from the Standing Rules of Procedures.

  • • 3.4 Secretary

    The Secretary shall be responsible for taking the minutes at all meetings of this Council and of its Administrative Board and for other duties specified in the following rules of this Council. The Secretary shall be elected by this Council to a two-year term, beginning with the termination of the annual meeting. The Secretary may not be elected to successive terms of office.

    There was no discussion. The change passed unanimously.

  • • 3.81 The Quorum Committee shall be appointed by the Chair and functions only at the Annual Meeting to take the roll of members at this business meeting.

    There was no discussion. The change passed unanimously.

• 4. Nominations Committee: David Zgarrick (Northeastern) recognized members of the committee. He reported that the charges of the committee were to 1) Seek nominations from COF members for the position of Chair-elect. Select two individuals to be slated for COF Chair-elect in the 2014 AACP COF Elections (term starts July 2015), and 2) Seek nominations from COF members for the position of Secretary. Select two individuals to be slated for COF Secretary in the 2014 AACP COF Elections (term starts July 2015). The candidates for the Chair-elect position are Anandi Law (Western) and Susanna Wu-Pong (VCU). The candidates for the Secretary position are Margarita DiVall (Northeastern) and David Fuentes (Pacific).

• 5. Task Force to Facilitate Recognition of the Academy’s “Rising Stars” Engaged in Scholarly Teaching: Stuart Haines (Maryland) recognized members of the task force. The charges of the committee were to: 1) Scan the environment to determine what ways faculty are recognized for scholarly teaching and 2) Make a recommendation to the COF leadership about a potential framework to recognize “rising stars” for their work as scholarly teachers. The group did a literature and environmental scan regarding early career recognition programs and found some related to excellence in teaching, but little related to SOTL early in career. The group made the following recommendations: 1) A recognition program for scholarly teaching and contributions to the SOTL would be unique, 2) Recognition should be bestowed by COF (rather than AACP) to limit confusion with other AACP awards (e.g., Teacher of the Year, Chalmers, Lyman), 3) “Emerging Teaching Scholar” implies someone who has significant potential but not yet eligible for sustained or lifetime contribution award, 4) Individuals would be eligible within first 8 years after first SOTL presentation or publication, not based on academic appointment or status, 5) Recognition should be given for excellence as a teacher, evidence of a scholarly approach to teaching, and contributions to the SOTL, 6) Excellence in teaching could be demonstrated in any environment (e.g., classroom, laboratory, experiential) and any audience (e.g., professional, graduate, interprofessional, CE). Formal procedures for applying and judging who to recognize are formulated but need to be approved. Recognition should not be limited to one but bestowed on up to 6 recipients each year. The nature of recognition could include plaque, travel stipend, or small cash award – but budget would need to be approved by COF leadership and Board of Directors. The report has been endorsed by AACP COF Leadership and was approved by AACP BOD in July 2014. The next steps are to develop and refine application for recognition and develop policies and procedures for the Rising Star Recognition Committee. The goal is to implement the recognition program with first awards given at the 2016 Annual Meeting. The report was accepted.

• 6. Task Force to Enhance Development of Successful Consortia and Collaborations: Jennifer Danielson (Washington) chaired a sub-committee which was responsible for charges 1-3: 1) Identify successful consortia and collaborations within the Academy and the key attributes that make them fruitful, 2) Summarize the best practices and lessons learned from these established groups and make recommendations as to how AACP can best facilitate the best practices, and 3) Develop a list of resources (e.g., fiscal, personnel) essential to the success of consortia and collaborations. She recognized members of her sub-committee. She reviewed the planned protocol and timeline and current status of their work. Margarita DiVall (Northeastern) chaired a sub-committee which was responsible for charges 4-6: 4) Determine how we identify expertise within the academy and how we can best disseminate that information. Make recommendations as to how AACP can enhance the search capabilities for members and AACP staff, 5) Determine how the “interest areas” section of the member profile can be made more usable, more accessible and searchable by academy members. Investigate the value of and potentially develop standardized terminology (by discipline, SIG, etc.) to enhance search capabilities. Make recommendations as to how AACP can enhance the search capabilities for members and AACP, and 6) Based on findings from items #4 and #5, work with appropriate AACP staff liaison(s) to determine if changes in the faculty survey or website are recommended. This may or may not include working with the IRAC committee staff. She recognized members of her sub-committee. They worked with AACP staff to understand the capabilities of the membership profile and possible modifications and identified additional types of information for the membership profile. They added “expertise”, modified expertise categories and added additional search fields in the roster search. They focused on the first 2 charges. Interest versus expertise versus discipline. Dr. DiVall encouraged all members to update their profiles on the AACP website. The report was accepted.

• 7. Task Force for Enhanced Student Awareness and Recognition of Scholarly Teaching: Mary Kiersma (ACPE) recognized members of the task force. She reviewed the charges of the task force: 1) Collect current guidelines and best practices used in the selection of “Teachers of the Year” and summarize findings including identifying eligibility themes and process types., 2) Develop a resource for schools and colleges to educate students about scholarly teaching that will better inform their selection of Teachers of the Year, 3) Evaluate a variety of dissemination platforms for this resource including, but not limited to webinars, interactive tutorials, and/or the use of social media and recommend one or more platforms in consultation with appropriate AACP staff member. They developed and administered a survey regarding teacher of the year in Spring 2014. Results are presented in poster format at the 2014 AACP Annual Meeting. A manuscript is in process. They plan to develop a webinar describing scholarly teaching and are considering other dissemination platforms. A student survey on selection of teaching awards is also being planned. The report was accepted.

Legislative Update

Will Lang provided the legislative report. He discussed how he uses and shares information from posters with groups and gave examples of how they are readily translated into advocacy. He also discussed that the Advocacy Committee for the upcoming year needs people with content expertise in affordability, access to and accountability in higher education and specifically pharmacy education.

Old Business

None

New Business

Installation of 2014-15 Officers: David Zgarrick (Northeastern) installed the new officers of the COF which included Steven Scott (Chair, Purdue), Todd Sorensen (Chair Elect, Minnesota), Robin Zavod (Immediate Past Chair, Midwestern - Chicago), and Jennifer Trujillo (Secretary, Colorado).

Remarks of the Chair-Elect

• • Chair-elect Steven Scott (Purdue) introduced himself. He discussed why he is serving as the COF Chair and he described his personal and professional passions. He reported his COF initiatives for the year are to continue to support the current work that is being done. Also, he would like to explore what it means to be a member of the academy. He will charge the Faculty Affairs committee to explore faculty citizenship. He will not appoint any additional task forces at this time, but will wait until the revised accreditation standards become clearer or other issues arise during the year. Dr. Scott presented the outgoing chair certificate to Robin Zavod.

Open Forum – Open Microphone

Due to time restraints, there was not an open forum period.

Adjournment

The meeting was adjourned at 3:03 pm.

Respectfully submitted,

Jennifer Trujillo, COF Secretary