Board of Directors Meeting, July 24-25, 2014, Grapevine, Texas

1. Roll Call

President Peggy Piascik welcomed the Board and staff members present at the Gaylord Texan at 9:10 a.m. on July 24, 2014. The following Board members participated in the discussion: David D. Allen (Council of Deans), J. Lyle Bootman (Immediate Past President), J. Chris Bradberry (Treasurer), Patricia A. Chase (President-elect), Craig D. Cox (Council of Sections), Lynn Crismon (Council of Deans), Joseph T. DiPiro (Council of Deans), Philip M. Hritcko (Speaker of the House), Timothy J. Ives (Council of Sections), Lucinda L. Maine (Executive Vice President), Steven A. Scott (Council of Faculties), Denise A. Soltis (Council of Sections), Robin M. Zavod (Council of Faculties) and David P. Zgarrick (Council of Faculties).

AACP staff included: Jennifer L. Adams, Lynette R. Bradley-Baker, Melinda D. Colón, Barbra A. Gustis, William G. Lang, Vincent Lau, Allan L. Lee, Bradford E. Miller, Ruth E. Nemire, Cecilia M. Plaza, Danielle A. Taylor and Sibu Ramamurthy.

Guests included: Newly elected members of the Board of Directors, including Cynthia J. Boyle (President-elect designate), Robert B. Blouin (Council of Deans chair-elect designate on July 24^th), Edward M. DeSimone, (Council of Sections chair-elect designate), and Todd D. Sorensen (Council of Faculties chair-elect designate). Other guests included Gayle Brazeau (AJPE Editor on July 25, 2014), Scott Martin (Director George Mason University Simulation and Gaming Institute on July 25, 2014), Ellen Woods (President, American Foundation for Pharmaceutical Education on July 25, 2014), and representatives of the Accreditation Council for Pharmacy Education on July 25, 2014 (Beardsley, Boyer, Burch, Duke, Gardner, Roche, Wadelin, and Vlasses).

2. Proposals for Additions to the Agenda

No additions to the agenda were identified by Board members.

3. Conflict of Interest Statement

President Piascik read the Conflict of Interest statement and no conflicts of interest were identified.

4. Approval of Minutes of March 22, 2014 Board of Directors Meeting

ON MOTION (Crismon, Allen), the Board approved the minutes of the March 22, 2014 Board of Directors Meeting.

5. Report of the Finance Committee

Given the late July timing of the Board of Directors meeting, the Board held a conference call on July 11, 2014 to address the report and recommendations of the Finance Committee. The following actions were taken:

Yearend Projections for FY 2014

President Piascik called the meeting to order at 2:00 pm and asked Treasurer Bradberry to lead the discussion. He and Sibu Ramamurthy, Senior Director for Finance, reviewed the projected yearend financials for the fiscal year ending June 30, 2014 which projects a positive $15,000 in revenues over expenses for the year.

Proposed FY 2015 Budget

The proposed FY 2015 budget was presented and discussed. Projections included lower numbers of registrants for the 2014 Annual Meeting, continuing softening in the student-generated revenue areas, two AACP institutes and additional partnership revenues. Changes in administrative expenses include changes in staffing, including bringing staff management of AJPE inside AACP rather than a contract for services and two new staff positions. The budget projects a deficit at yearend of $75,000. EVP Maine indicated that all efforts will be made o end FY 2015 with a balanced budget. On MOTION (Crismon, Hritcko) the Board approved the proposed FY 2015 budget.

Awards Endowment

On MOTION (Zgarrick, Crismon) the Board approved increasing the award endowment fund to $500,000. In addition, the Board approved modifications in the financial stipends given to recipients of the major AACP awards (Chalmers, Dawson, Lyman, Volwiler and Weaver) to a consistent level of $5,000 annually. The Board requested that a formal policy be drafted regarding the use of endowment earnings. The Investment Committee should review a draft and then forward a recommended policy to the Board for the October 2014 meeting.

Professions Quest Update

Associate EVP Ruth Nemire provided a brief update on the progress that has been made in the development of Mimycx which is on target for release in early 2015. After brief discussion regarding the development of a more sophisticated engine for the educational game, on MOTION (Bootman, Chase) the Board approved the proposed expenditure of $175,000 and timeline for the development of the XIIML engine.

Depreciation Threshold

Treasurer Bradberry presented a proposal to modify AACP’s current policy on depreciable expenses. On MOTION (Hritcko, Cox) the Board increased the threshold for depreciable expenses from $500 to $1,000.

Capital Budget for FY 2015

Senior Director Ramamurthy explained that there were several new items that would affect the capital budget for the coming fiscal year, including updating the AACP Web site and building a revised AAMS based upon new accreditation standards. As no estimates have yet been received for either project the Board was not asked to consider a capital budget for FY 2015.

In the future the Board will meet via a scheduled conference call in June to approve the budget prior to the beginning of the new fiscal year on July 1. The Board also briefly engaged in a discussion of additional revenue generating opportunities.

6. Strategic Planning Initiatives

Associate Executive Vice President, Ruth E. Nemire, provided an update on the progress that has been made in the development Professions Quest (PQ). AEVP Nemire announced that PQ has hired Scott Martin, current Director of the George Mason University Simulation and Gaming Institute, to serve as the Vice President of Business Development and that the first Professions Quest Fellow, Larisa Odessky, would begin August 1, 2014. On July 25^th, Scott Martin previewed the prototype of Mimycx for the Board and described the goal to develop 1 to 2 quests per quarter in 2015 and 2016. There was also additional discussion on the business model and potential partnerships.

AEVP Nemire also provided an update on the consulting service and speakers bureau which continues to be developed under the guidance of a working group. The service will begin soliciting potential speakers and consultants in September 2014. In the area of learning management systems (LMS), AEVP Nemire presented three options for how AACP can pursue having a system that would provide AACP, our members and other organizations access to a dynamic LMS for course development for traditional and distance education.

Associate Director of Academic Programs Brad Miller described how the coming changes in ACPE standards and the end of a contract with the current Assessment and Accreditation Management System (AAMS) technology provider required a review of and revisions to the AAMS system. The new RFP for the AAMS rebuild will go out in mid-August 2014 with vendor selection expected by November 2014. AACP will continue to collaborate with ACPE in rebuilding AAMS for Standards 2016.

7. Requests for Institutional Memberships

ON MOTION (Ives, Cox) the Board approved West Coast University and Keck Graduate Institute for Associate Institutional Membership into AACP pending final House of Delegates approval at the July 2014 Annual Meeting.

8. ACPE Standards Revision – Interim Work Group Recommendations

President Peggy Piascik and Cecilia M. Plaza, Senior Director of Academic Affairs, led a discussion on the Interim Report of the Standards Input Committee to ACPE. The Board provided some minor edits and suggested revisions for the Interim Report prior to releasing it to ACPE. The Interim Report will be provided to ACPE in mid-August.

9. Pharmacist Patient Care Process Model

Vice President of Public Affairs and Engagement, Lynette Bradley-Baker presented an update of the Pharmacist Patient Care Process. The purpose of the Pharmacist Patient Care Process is to describe the steps utilized by a pharmacist to provide patient care services—regardless of pharmacy practice setting or patient care service. This process was developed due to the growing recognition of the need for a consistent process for the delivery of patient care services as the profession of pharmacy continues to evolve. Next steps include developing a marketing plan and an assessment model.

ON MOTION (Soltis, Chase) the Board approved endorsing the Pharmacist Patient Care Process Model.

10. Report of the 2013-14 Bylaws and Policy Development

Speaker Hritcko provided an overview of the delegate training webinars and updates to the Bylaws and Policy Development Report since April 2014. One additional policy statement and the two new membership resolutions will be included in the report delegates receive prior to the first session of the 2014 House of Delegates on Sunday, July 27^th.

Todd Sorenson, Board member-designate, shared the history and rationale for a proposed policy recommendation that will be discussed by the Council of Faculties. The focus of the item relates to the need for effective communication with boards of pharmacy to decrease requirements that graduates receive certificates or certification in areas adequately covered in the Doctor of Pharmacy curriculum (e.g., immunization training). If passed by the Pharmacy Practice Section, this item will be transmitted to the Bylaws and Policy Development Committee for debate and deliberation by delegates.

Speaker Hritcko thanked Membership Manager Terry Ryan for his work on the Bylaws and Policy Development Committee and delegate communications.

11. Strategic Issues and Recommendations from Councils of Deans, Faculties and Sections

The Chairs of the COD, COF, and COS presented key strategic issues and recommendations arising from the work of the respective Councils over the past year. Chair Crismon presented work of the COD and emerging issues to go before the 2014-15 Strategic Planning Committee. Chair Ives presented progress to date on a strategic plan for the COS that will be completed over the coming year.

COF Chair Zavod presented two recommendations coming from COF committees that required Board Action related to recognizing Scholarly Teaching as an Association-level recognition and another identifying and recognizing emerging teaching scholars at the Council of Faculties level.

ON MOTION (Zavod, Cox) the Board approved the concept and framework of a new recognition for sustained scholarly teaching and implementation in 2014-15 of the Distinguished Teaching Scholar Program.

ON MOTION (Zavod, Chase) the Board approved in principle the establishment of an Emerging Teaching Scholar designation for up to 6 annual awards and a timeline to be determined at the October 2014 Board meeting.

12. Review of Recommendations and Suggestions from 2013-14 Standing and Special Committees

The respective staff liaisons to each of the Standing Committees provided Board members with the recommendations, suggestions, and policy statements coming out of each of the Standing Committee reports. The policy statements were forwarded to the Bylaws and Policy Development Committee for action by the House of Delegates at the July 2014 session. The recommendations and suggestions will be forwarded to the 2014-15 Board Strategic Planning Committee to digest and determine appropriate next steps.

13. Award Program Changes

Associate Director of Meetings and Governance Melinda Colon presented a follow-up from the March 2014 Board Meeting where the Board tasked the chairs of the three Councils to review and recommend language that would be inclusive of members with emeritus status at their college or school of pharmacy with regard to awards. This Board work group also considered eliminating language that only recognized tenured faculty. On MOTION (Bradberry, Ives) the Board approved changing the award language to read, “Nominees must hold a faculty appointment with a primary commitment to an AACP member college or school of pharmacy or be within five years of their full retirement from a faculty appointment.”

14. IOM Fellow Selection and Fundraising Strategies

EVP Maine led a discussion with the Board on fundraising efforts to fulfill the commitment to continue having a funded IOM pharmacy fellow position. A total of 17 applications were submitted for the second 2-year fellowship and the selection committee made note of the extremely high caliber of all the applicants. The Board brainstormed some strategies to increase awareness of the importance of funding the IOM pharmacy fellowship.

15. American Journal of Pharmaceutical Education, Editor Transition

Dr. Gayle Brazeau provided an overview of key elements of the transition as the new Editor of AJPE as of May 1, 2014. Dr. Gayle Brazeau and Dr. Cecilia Plaza have worked closely with Dr. Joe DiPiro and Ms. Karen Shipp in the Editor transition, including moving the primary Editorial Office to the AACP Offices in Alexandria, VA and the hiring of Amanda Thomason as the new Editorial Manager starting July 1st. Dr. Adam Persky was named the new associate editor in the area of biomedical and pharmaceutical sciences to replace the position opened up when Dr. Brazeau assumed the Editor position.

16. American Foundation for Pharmaceutical Education

The Board welcomed AFPE President Ellen Woods who provided an overview and update of the new initiatives that the Foundation has implemented, including an online application process, using social media such as LinkedIn to update information on Fellows, and bringing back the Gateway Awards. She thanked AACP for the expanded level of support that contributed to the reinstatement of the Gateway Awards Program.

17. Accreditation Council for Pharmacy Education

The Board met with ACPE staff and AACP representatives to the ACPE Board to discuss the scope and timeframe for the revision of the standards and guidelines, AAMS revision and timeline, revision of the Curriculum Quality surveys, and other matters of mutual interest. ACPE staff provided an update on CE/CPD/Joint Accreditation efforts by the Council.

18-24. Information Items

Information items including a science program update, PharmCAS update and the policy agenda, as well as reports on Council activities, recent committee meetings and other district, national and international meetings attended were presented for discussion.

The meeting adjourned at 4:49 p.m. on July 25, 2014 after a time of roundtable sharing of additional news from Board members and staff.